Due to Fall Break Media Services Hours will be different this week. Thursday Oct 16th and Friday Oct 17th the Media Services desk will be closed. We ask that all Media requests be submitted on Tuesday Oct 14th by 5 pm so they may be processed Wednesday morning. If you have a last minute Media request after Wednesday you may contact the Help Desk. Once a technician is available, the request will be processed.
Media Services is located in the bottom of Cattell Library, it is not to be confused with the Help Desk. Malone IT Help Desk (Haviland Hall) will maintain the normal business hours as publicized on our Web page.
Please direct any questions or concerns to the Help Desk via phone (330.471.8428) or email (firstname.lastname@example.org).
A particularly tricky phishing email made it through our filters today. Remember to be careful when responding to email or clicking on a message. Read this blast-from-the-past Tech Tip, circa 2011, on figuring out what is a spam or a phishing attempt email:
Remember that our office will NEVER EVER ASK for your password. Below is more information about the spam that you may have seen earlier today…
If you find yourself having given your password out to someone through a phishing attempt, you should…
- Change your password immediately. You can go to https://userid.malone.edu <–note the malone.edu address indicating that the link is legitimate. You can also go to malone.edu and use the “Account Management” link located under the Malone Xpress log in page.
- Contact us at the IT Help Desk, letting us know that your account might have been compromised, so that we can monitor it for suspicious activity.
Tomorrow is “that day,” the day that Apple will begin rolling iOS8 out to iPhone, iPad, and iPod owners. Almost half of the devices on campus connected to our wireless or to our residential computer network are Apple devices (see attached stats below). We have prepared as best as we were able to maximize your Internet access over the next week or two. Here’s more information about what to expect…
What might you observe?
Remember that all Apple mobile devices connected to our network may experience slower service if, as we have observed in the past, campus bandwidth is taken up with these devices downloading the new operating system.
How have we prepared?
We have made adjustments to the network so that, if all goes planned, the download of the operating system will be cached (stored and downloadable locally) on our network and other Internet traffic will not be affected.
I have questions!
Over our update window this past weekend, we have patched a new PDF viewing program to all Windows computers called Foxit Reader. We plan to make Foxit the default PDF program across campus on all Windows computers in the coming months.
Adobe Acrobat will remain offices/computers were it is needed such as:
· Business Office
· Financial Aid
· Administrative Assistants computers
In our mission to better server our Students, Faculty, and Staff we have extended the Help Desk’s phone hours an extra hour from last year. Monday-Thursday the Help Desk can be reached via the phone 8 am- 7pm and Fridays 8 am- 5pm. Please see below for a full break down of support hours for Malone IT.
The Information Technologies Help Desk in Haviland Hall is open…
- In person, via telephone, and on the web from 8am-5pm Monday through Friday except during community worship, Wednesdays 10 am-11 am.
- To better service our students and faculty taking part in evening classes, we have extended telephone hours from 5-7pm Monday through Thursday.
- 24/7 “emergency” service is available via telephone. Listen to the prompts that will connect you to one of our cellular phones if there is an afterhours technology emergency. If the call goes to voice mail be sure to leave a message that includes your name, contact number, and nature of the emergency and we will return your call as soon as we can.
During Community Worship…
- Calls to 330.471.8428 will ring directly to voice mail
- Emails to email@example.com will be answered in the order they are received when the desks reopen.
- You can check the status of any open, closed, or pending tickets online at http://malone.edu/helpdesk using your Malone username and password to sign in; even during community worship.
The Media Services Desk in Cattell Library is open for equipment check out from…
- 8am-10am Monday through Friday.
- If you cannot make it to the window when it is open, you can make a reservation for equipment or services via email with 24hours of notice. Send equipment requests to firstname.lastname@example.org All gear will be assembled and ready for pick up from the library circulation desk. You must have a Malone ID or Driver’s license to prove identity when picking up equipment.
- Equipment drop off can also be done at the library circulation desk
Please see the attached PDF with hours of coverage that has been attached to this email for your convenience.
Hello Malone University!
Welcome back to Malone, I hope you are all having an exciting first day of classes! I wanted to take a moment and remind everyone that as a Malone Student you are able to download Microsoft Office for free! Please see the links below to access the procedure for downloading Microsoft Office to your machine. You will be able to install Office 365 on up to five personal machines. You will have access to Office 365 as long as you are a student at Malone.
If you encounter any problems, or are unable to complete the installation, please contact the Help Desk. We can be reached via phone (330.471.8428) or email (help email@example.com). We will do our best to assist you with any problems that may surface.
Hello Students, Faculty, and Staff:
There is a known issue with Malone Xpress. When you access the service, you will be warned that the security certificate has expired. We are working on the problem and expect to have it resolved today.
In the meantime, you can click the “proceed” or “add exception” button to access Xpress. Your data and files are safe in this case. If you are ever unsure about the validity or security of a web site, you can call and ask us. In this instance, you will be safe to proceed and utilize Malone Xpress as you would normally.
Hello Faculty and Staff:
There are several things we wanted to share from the Info Tech office. Just to warn you that this email (and blog post) will likely be even longer than my normally long messages! To that end, here are some things this message will cover:
- Don’t use Internet Explorer, your passwords, credit cards, and identity are not safe
- May training (the next three weeks!)
- Leadercast (May 9)
- IT Summer Projects between now and June 30
Do NOT use Internet Explorer
This is EXTREMELY important if you are using the Internet for your own personal data or Malone student data. Please stop using ALL versions of Internet Explorer until we let you know otherwise; we await a software patch from Microsoft.
There is a widely publicized bug that allows attackers to steal your usernames, passwords, and other non-public personal information (bank accounts, etc.). You should use an alternative web browser such as Google Chrome or Mozilla Firefox. Contact the Help Desk if you need either of these browsers installed or updated. The latest version of Firefox is 29.x and the latest version of Chrome is 34.x
If your computer is still running Windows XP, Microsoft will no longer be patching it. More on that below.
May training sign ups began earlier this week. Be sure to review the sessions and sign up for those sessions that will benefit you. The sign up form is here. Please note that while some workshops are designated for Faculty or Staff, each session is open to all clients. Weeks one and two are our traditional staff and faculty driven courses. Week 3 (May 19-23) will have training for budget officers, GL lookup users, and Event Schedulers on campus.
Not necessarily an IT thing, but I attended last year’s Leadercast and found it to be well worth my time. I encourage you to participate in this extremely useful professional development opportunity. Leadercast is next Friday, May 9. You can sign up using this link.
IT Summer Projects between now and June 30
I joke that summer is when we tear everything apart and change it so that when students and others return in the fall they have to relearn everything. I suppose I only half joke because sometimes that is not too far from the truth! The following projects are slated for start and in most cases completion prior to the beginning of the new fiscal year on July 1. While this is not nearly a complete list, these are the major projects that will have significant impact to the Malone learning community.
Windows XP Elimination Project
Our Technical Support Specialists, Michael and Kenny, have been working extremely hard to eliminate the Windows XP Operating System from campus. Of the over 600 workstations on campus, we have just under 200 remaining. We will be replacing 100 machines (after July 1) with new computers, the other 100 or so will be augmented (many between now and June 30) with additional memory and then have their Operating Systems upgraded to Windows 7. All this summer. This is a huge project so thank you for your cooperation as we work with you to keep our students’ data safe and your computers in good working order. The best way to help is to respond to questions and calls that we place to you and your offices promptly.
Network Switching Upgrades in Founders Hall North and Randall Campus Center (aka the Barn)
Next week, Wednesday, May 7, we will be replacing the network switches that provide wired and wireless Internet and network connectivity. This is replacing equipment that is about eight years old. We will begin the switchout after 5pm. Be sure to say hi if you see Jim Shaffer or Shawn Campbell in the hall next week, this is what they are working on.
At the end of May or in the first few weeks in June, we will be doing the same project in the barn. We will be in contact with departments in that building with a better schedule and information closer to the change.
Computer Labs for Fall
We are preparing to upgrade the hardware for both Apple computer labs, JC218 and CL46, for fall. Technical Support Specialists, Michael and Kenny, will work with faculty who do a lot in these spaces to make sure that we have a good hardware and software set ready to go!
Windows labs will also be reviewed and updated though no new hardware will be installed. Let us know if you plan to use any special software this fall so that we can test and load it prior to fall semester’s beginning. Ideally we would want to have this information now so that we can take the summer to plan and vet each package.
Classroom and Residence Hall Checks
Each summer in May and June we thoroughly check all residence hall rooms and classrooms to make sure they are in good working order technologically. Be sure to email firstname.lastname@example.org if you are aware of an issue in any classroom, venue, or room on campus so we can give that space especial attention. Michael Garwood, our Instructional Technology Specialist and his student staff will be completing classroom checks. Ryan Laux and his staff will be checking meeting and performance venues on campus. Jim Shaffer and Michael Felcyn and student staff will be checking residence hall rooms.
Wireless Internet Checks and Prep for upgrades
Networking staff, Jim Shaffer and Shawn Campbell and student assistants, will be evaluating, preparing, and planning for wireless Internet upgrades in several buildings. Look for random student workers with a laptop and a funny looking antenna roaming hallways. Our learning community is growing more and more dependent upon ultra-reliable wireless connectivity. Thank you for you help as we continue to meet the increasing demand for wireless connectivity. You can help by letting us know where there are ‘dead’ spots in wireless connectivity. Email email@example.com to report where you have had trouble connecting to the ‘Malone’ wireless network.
Have you ever attempted to open a PDF on one of the computers here at Malone? Many users need to access PDF’s for many reasons some users need to access PDF’s to complete a homework assignment. Others may need to open a PDF to complete a vital job task. As more and more of you use the computers here at Malone to view PDF’s you may be encountering an error that may look similar to this:
This is something that has been occurring more and more while using Adobe X and Windows 7 on public machines. Adobe has changed the way their program behaves and how it interacts with users in an environment such as ours. Adobe has made the action of initially opening the program equivalent to ‘accepting’ the End User Agreement. They require every user to do this action before using their program to view PDFs. Users that have not done this will either receive the above error, or the PDF simply will not open. After opening the program for the first time, users will not be prompted with that error, because they have essentially ‘agreed’ to Adobe’s terms. PDF’s will then open as they are supposed to by simply clicking on them. This ‘accept’ of the terms is tied only to the computer you are using at that moment in time. If you have to use a different computer you will need to ‘Agree’ to the terms again by opening the Adobe Acrobat X program.
This is a problem on the public machines because they are constantly used by many different users. In order to keep the computers functioning at a reasonable speed it is necessary to delete profiles that may have been on a computer but not used for a while. When the profiles are deleted, the next time a user signs in Adobe will not remember they ‘accepted’ their terms and yield the error again. So when you attempt to use a public machine it is a best practice to open Adobe Acrobat X before attempting to open any PDF’s. Users that have a Malone issued machine should not have to worry about this problem because that machine is being used on a daily basis, and does not run the risk of having any profiles deleted.
Unfortunately this problem is currently out of our hands, it is not a bug we need to wait for a fix to be created. Adobe has designed their program to function this way, this is their desired result. Adobe has indicated this is how they would like to handle their programs moving forward, and they do not appear to be fixing this anytime soon. They do not view this as a problem and want to keep Adobe Acrobat X the way it is.
What Malone IT is doing to fix this problem
The good news is Malone Information Technologies Technical Support Specialists are currently testing an alternate PDF program to replace Adobe Acrobat. The new program that replaces Adobe should have much of the same functionality Adobe offers, but without the negatives Adobe is currently bringing to the table. The new program (Foxit PDF Editor) will start appearing on select computers across campus. Any feedback will be important to the decision process, so any problems or praises you have should be brought to the attention of the Help Desk.
Please direct any questions, comments, or concerns to Malone Information Technologies Help Desk. We can be reached via the phone (330.471.8428) or email (firstname.lastname@example.org) 8 am – 6pm Monday through Thursday and 8 am – 5 pm on Fridays. The Help Desk’s walk-in office hours are 8 am- 5 pm Monday through Friday.